![]() ![]() X,’ as a greeting, but a contact includes no last name, the system may use an impersonal salutation (e.g., ‘To Whom It May Concern’). It is also necessary to program actions applied to invalid recipient names. Otherwise, it will fuse with the recipient’s name. Remember to include a space after the first element. There are templates (e.g., ‘Dear’), but you may also replace them with your own words (e.g., ‘Hello’). Click on the corresponding button at the top, and specify desired information. On formal correspondence, the opening line always contains a greeting. Do not worry: variables are easier to insert than you may suppose. This ensures each email looks as if it was crafted individually. ![]() In our example, we will send the same message with a couple of variables. On the Ribbon, open the tab titled Mailings. Step 5: Using Wordīy default, the word processor shows an empty page. For illustration, suppose the subject is. In our example, we will specify the type of document as Form Letters and set Email as a merging destination. These may be adjusted at the bottom of the dialog. It is possible to merge either all contact fields or only those in the current view. If recipients were selected manually, choose Only selected contacts. If you have already filtered the data, go for All contacts in the current view. ![]() Now, it is necessary to ensure the right recipients have been selected. A dialog titled Mail Merge Contacts will pops up. In all subsequent versions, head to the Home tab, choose Actions, and click on Mail Merge. In the 2007 edition, access the feature immediately via Tools. Thus, there is no difference between mail merge with attachments Outlook 2013 and mail merge with attachments Outlook 2016. Next, from the same View tab, choose Arrangement and Categories. In later versions (including Office 365), the View tab contains the option Change View. In the 2007 edition, follow the sequence View > Current View > By Category. The procedure depends on your version of Outlook. ![]() In the second case, you need to make a few moves to sort the Contacts folder by the required criteria (e.g., company name). It is even possible to perform advanced queries. In the first case, you can search by a detail that all of these contacts share (e.g., Company Name). To do it quickly, perform a search, or sort by category.
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